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    More Information About MailXchange

    Here are some of the things that you can do with MailXchange:

    MailXchange Features

    • CalendarCalendar
    • ContactsContacts
    • EmailE-mail
    • Data SecurityData Security
    • InfoStore and Document VersioningInfoStore
    • TasksTasks
    • Smart LinksSmart Links
    • Push SynchronizationPush Synchronization
    • System RequirementsSystem Requirements
    • AJAXAJAX

    Calendar

    The calendar feature makes it easy to organize your schedule. View your schedule as a daily, weekly or monthly calendar. Add appointments, schedule meetings and more! All appointments in your calendar can be viewed and edited at anytime. You don’t need to be in the office to change them.



    With the Calendar feature, you can:


    • Request an e-mail notification of your meetings/appointments
    • Get reminder notifications
    • Set up personal/private appointments
    • Set up team/company meetings
    • Link documents, tasks, contacts, and projects to your calendar
    • View shared calendars
    • Grant read/write permissions for specific users
    • Search your calendar by keyword, participant, group, resource, and more
    • Check availability of physical resources
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    Contacts

    View the contact information of other people in your company and add new contacts. Your global company address book, internal and external contacts, and personal contacts can all be managed in one place. You can also organize contacts into groups; for example by project or by company. To keep your personal contacts confidential, file them in the Private section to prevent others from viewing their contact information.

    With the Contacts feature, you can:


    • Fill up to 100 data fields with information for each contact
    • Attach images (logos, photos, etc.) for your contacts
    • Add relevant files to contact details
    • Link contacts to appointments, tasks, projects, or folders
    • Manage e-mail distribution lists
    • Set permissions/rights for changing entries
    • Mark contacts as "private," "public" and/or "shared."
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    E-mail

    MailXchange syncs your e-mails using push functionality. This way, you’ll always have access to the most up-to-date version of your inbox, whether you are checking it from a web browser, Outlook® or your Windows Mobile® smartphone. You can also collect e-mails from multiple accounts by forwarding them to your MailXchange inbox. Plus, you can respond from up to 5 outside e-mail aliases by setting the addresses up in your account.

    Each user will get a personalized e-mail account featuring your domain extension (name@yourcompanyname.com.) All MailXchange e-mail accounts hold up to 10 GB of information and you can easily track your storage limits from your start page.



    With the E-mail feature, you can:


    • Send e-mail to both internal and external contacts
    • Use your existing Outlook® account with MailXchange e-mail
    • NEW Centralized management of email accounts- use MailXchange to manage your Gmail, Yahoo, MSN and many more
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    Data Security

    We regularly back up your MailXchange data and store it centrally on our servers in our state of the art data center. Even if your computer crashes, your information will not be lost.

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    InfoStore

    InfoStore is a new feature from 1&1 that allows you to upload files for easy access from your web browser on any computer. This means that you can work with documents in multiple locations and allow several users to view current project versions. You can also link documents directly to tasks.

    Document Versioning: Each save that you make is automatically versioned. Plus, MailXchange automatically archives all older versions. This way, you will be able to access old documents and work with them, even if a newer version has already been saved.



    Data Storage: 1&1 alots each account with 2 GB of InfoStore space per user. This space can be shared by all users to accommodate team members with greater storage needs. To increase the amount of space in your account at any time, simply add another user.
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    Tasks

    Create reminders or assign group work to team members with the Task tool. You can add priorities and deadlines to tasks or view a list of projects with status updates.



    With the Tasks feature, you can:


    • Mark tasks as Private, Public, Shared or Global
    • Add priority status to tasks
    • Indicate importance status
    • Monitor progress made on individual or team tasks
    • Request notification and reminders
    • Assign tasks to others in your team/company
    • Link documents, contacts, etc., directly to a task
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    SmartLinks

    Link corresponding documents, e-mails, and contacts throughout your company’s 1&1 MailXchange Account using SmartLinks. The links allow you to set up a relationship between data. This makes it easy to pull up a specific document when you search for a client or e-mail.

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    Push Synchronization

    Push Synchronization ensures that you have the most up-to-date information available on your Windows Mobile® smartphone. Whenever you receive an e-mail, it will be automatically "pushed" forward to your mobile device. You do not need to actively sync your phone to see your new e-mail.

    You can synchronize calendars, tasks, contacts, and e-mails. When you make an appointment on your cell phone, it is automatically "pushed" to your MailXchange account. This way, everyone on your team stays informed.

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    System Requirements

    MailXchange is created with AJAX technology. You can use it on your desktop, laptop, or Windows Mobile® smartphone.



    Here's what you need to use it:


    • Your web browser must be javascript enabled
    • Recommended browsers: Internet Explorer® 7, or Firefox® 2.0
    • Smartphones/mobile devices need Windows Mobile® 5 or 6.
    • 1&1 MailXchange Connector requires Outlook® 2003/2007 or higher
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    AJAX

    AJAX (Asynchronous JavaScript and XML technology) is a group of inter-related web development techniques used for creating interactive web applications. The primary use of AJAX is to increase the response and interaction of web pages; this is achieved by exchanging small amounts of data with the server "behind the scenes" so that entire web pages do not have to be reloaded each time there is a need to retrieve data from the server. This increases your web page's interactivity, speed, functionality and usability.


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